Planned maintenance schedules (PMSs) identify and quantify a programme of works to a building’s fabric and services, usually over a 5-20 year period. A quality PMS provides a bespoke plan of action for a building to ensure that its condition (and therefore its value as an asset) is preserved or even increased. Value for money is always a priority when service charges are a factor and this is where a properly thought-out, detailed schedule is indispensable.
Integrated solution
Adopting a pro-active rather than reactive approach to building maintenance by putting in place a PMS provides numerous benefits for building owners and tenants alike. Buildings that are looked after and managed properly generally have far fewer unforeseen problems, and these can of course be rectified before a more serious and expensive problem has manifested itself. Planning ahead also means that any major and disruptive work can be phased and coordinated in order to minimise inconvenience to occupiers. In short, a quality PMS offers certainty, control and considerable peace of mind.
Malcolm Hollis is able to offer an integrated building fabric and engineering services solution. In terms of the repair, upgrading or replacement of a building’s services, age and condition are not the only considerations. We also ensure that existing and known future legislative requirements are properly incorporated into the PMS, which may bring forward replacements or require additional health and safety works to be undertaken.
We can also offer total flexibility in producing different levels of schedule to suit exact requirements from broad overviews to detailed schedules of works that can easily be converted into specifications.
Expertise
Together with listing and timetabling works, our PMSs are also accurately costed. Recognising that reliable cost estimations are vital for ongoing budget planning we base our costs on the latest industry-recognised pricing data coupled with drawing on our extensive experience in dealing with buildings of all sizes across the commercial, residential and industrial sectors.
Long term focus
Over recent years there has been a pronounced increase in the need to consider building management over the longer term and to focus on value and not just cost. Whole Life Value (WLV), as it is often termed, also recognises and balances the markedly differing needs and opinions of owners, landlords and tenants in the decision-making process – an approach that we find resolves differences before they become time and cost critical and to secure all-party support for the scheme.
This is crucially important, for instance, where a landlord seeks to recover the costs of a planned maintenance programme from his tenants through a service charge. In theses cases transparency and value for money is particularly important and, with this in mind, we recognise the benefits in seeking to spread the cost of the works evenly so that there is no spike in the charge, and will always group work types to combine costs such as scaffolding and the draining of heating systems.
PMSs are far from being the rather mundane reports they are sometimes viewed as. Properly drafted they are an invaluable component of good estate management, of benefit to owners and occupiers alike.
Planned maintenance products
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